12 Cybersecurity Tips for Securing Digital Records Managers

You are currently viewing 12 Cybersecurity Tips for Securing Digital Records Managers

Cybersecurity is more critical than ever. We spend more time online and share more of our personal information. Financial and private information can be at risk if this data is misused. Protecting sensitive data is crucial for both individuals and businesses.

Private information that is affected by a data breach can be made public. Hackers may be able to gain access to your banking information or Social Security number. Identity theft is one of the most frequent outcomes of data breaches. Securing Digital Records Managers can come from many directions, including malware, data breaches, theft, fire or flood. It is important to include multiple forms of security in digital records management.

There are many other consequences for a business that has suffered a data breach. Businesses may lose revenue or pay higher legal, PR or insurance costs. It is possible that intellectual property could compromise. A data breach could also damage a brand’s reputation.

You need to protect your data, whether you’re a business owner or an individual. Better cybersecurity practices can start with small and individual efforts. What can you do to ensure your data is safe?

These are 12 simple cybersecurity tips to help you keep your data safe.

  • Set Up Multi-Factor Authentication

Users can only access their accounts using a username/password without multifactor authentication (MFA). MFA provides additional protection. To verify the identity of a user for login requires multiple authentication methods.

MFA can log in to websites and require a unique password. The one-time password is usually sent to the user’s email address or phone number. MFA provides a layer of protection that makes it harder for unauthorized persons to access your information.

  • Be cautious with links hackers 

Use emails to trick people into divulging their private information. It can be in bank statements, flight reservations, or password recovery emails.

Clicking on these links will take users to a fake website that is very similar to the real one. They will be asked to log in or provide private information. Once hackers have this information, they can access the account.

Be aware of any links you receive in your email. It is safer to visit the provider’s website directly than an email link.

  • Make sure your systems are up-to-date.

Always keep your operating system, browser, and software up-to-date. Your firewall software and firmware must be current if your business uses one. Hackers spend more time trying to exploit vulnerabilities in older systems. You can prevent hackers and malware from exploiting security holes in your system by updating it.

  • Change your Passwords

It’s easier to remember one password for all your accounts than having multiple passwords. However, it is not the most secure. Changing your password for each account and site you visit is best. If a company is compromised, the stolen credentials will not work on other sites. You’re not the only one wondering how you could remember all those passwords. 

  • Use a Password Manager

A password manager is a software that stores all of your passwords in one location. To unlock these passwords, you only need one master key password. A password manager will take the stress out of remembering all your passwords. You won’t have to remember passwords again (which you shouldn’t do).

Last Pass, KeePass and Dash lane are all great programs. Many of these programs offer free versions. Some are entirely free. You can also save your password database to Dropbox, OneDrive or Google Drive and have it available anywhere.

  • Avoid Using Debit Cards Online

Online payments are another important cybersecurity tip. Avoid using debit cards when making online payments. You can also use debit cards or anything tied to your bank account.

Instead, it would be best if you looked for options that provide additional protection against hackers and your bank accounts. It could be a credit or debit card that offers insurance or an online payment method such as PayPal.

  • Don’t save payment information.

Many websites offer the ability to save credit card information so that you can make future purchases faster and more conveniently. Could you not do it? Every day, there are breaches. If your credit card information isn’t saved to the site, there’s nothing you can steal. Although it may seem tedious, we promise it isn’t as difficult as losing your information.

  • Avoid Unknown Sites

It’s simple to share a link online in this age of social media. Be cautious when visiting new websites. These sites could contain “drive-by download attacks,” which can threaten your data.

A drive-by downloading attack doesn’t require users to click anything to infect their computer. To transmit malicious code, all it takes is to visit a website. It’s better only to trust trusted sites. These sites can also be hacked, but it is less likely.

  • Social Media: Be careful

Social media is an excellent way to stay with family and friends. Be careful about what you share online. Hackers and criminals can view your public profile to learn lots about you. Just as you wouldn’t give out all of your personal information to strangers, it’s not wise to share everything online.

  • Install Anti-Virus Software

Viruses and spyware, malware, phishing attacks and many more. There are many ways your data could be compromised. These attacks can be prevented by installing anti-virus software. Anti-virus software should be active and current. It will help prevent any digital security threats from ever happening.

  • Avoid downloading unnecessary files.

Hackers use downloads to gain access to your network. Limit the number of downloads you make to protect your computer’s data and personal information. Avoid downloading unnecessary browser extensions or software. Employees in organizations should be authorized to download anything from the internet.

Always choose a custom installation if you consider a download safe. You can decline any extensions or add-ons that appear during automatic installation.

  • Don’t be too suspicious.

While many online transactions are safe, it is better to be safe than sorry. You should be aware of the sites you visit, any software downloaded, or links you click. You can catch problems that might otherwise go unnoticed by using email, social media and the internet.


These tips will help you browse, shop and enjoy the internet while being secure about your digital security. We have more information to help you protect your data and protect your business from cyber threats.


Aftab Vasiwala is nurturing his future at Techimply as Software Analyst and Writer with good experience in various genres of blog writing in various industries under the several topics. He loves to write on the latest Software technologies and their impact on business’s